Records or documents are important validation showing necessary actions or procedures on the beef cattle operation were done according to requirements. An audit of annual assessment uses the records to look for adherence to the product label or vet prescription. It doesn't have to be fancy or elaborate either; VBP+ will look for the basic information, nothing more.
Click on the document links below to view samples of common records useful for all aspects of your operation and programs. These are only samples; records can be kept in different formats. For example, beef cattle producers may keep records on paper, in downloadable tables or by using a variety of animal health software programs. The record keeping tool can be what is currently in use on the beef cattle operation - what's important is getting the right information recorded.
For full descriptions of information to be recorded refer to the VBP producer manual and VBP+ supplemental producer manual in the grey shaded areas, which are also summarized in the 'Must Do Requirements' subsection below.
The VBP+ provincial coordinator for your region will forward your operation a VBP+ Records Assessment or a VBP+Self-Declaration/checklist for your annual assessment, depending upon what year in the overall assessment cycle you are in. It is important to complete and return these documents to the provincial coordinator prior to the Registration Certificate expiry date in order to maintain an active status in the VBP+ program. This status is how a beef cattle operation demonstrates adherence to VBP+ program requirements. In addition, enrollment on BIXS or the download of information to BIXS is important for chain-of-custody tracking or label claims at the retail level.
Note - If your beef cattle operation is selected for a random audit, you will be notified of a mutually-available date and time, at no cost to your operation.